Exchange Agreement
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District 5080 uses the following agreement to establish our exchange relationships with other districts.  This information is provided here for the general information of our exchange partners in other districts and other Rotarians involved in Youth Exchange.  This form is not valid unless signed by the appropriate Youth Exchange Officers of District 5080 and our partner districts.

The form may also be downloaded in the in pdf (Adobe Acrobat) or MS Word format. 

BETWEEN

Rotary International District 5080

&

Rotary International  District

  _____________  

Both parties agree to the following

1.          Number 

            The number of students to be exchanged during the ______ Rotary Year will be ______.

2.         Age of Students

            Exchange students must be at least 15 years old, but not yet 18, on August 1st of the year they commence their exchange.  The majority of students will commence their exchange in mid to late August.

3.         School Status

            Some District 5080 outbound students will have graduated prior to leaving on exchange, but most will not have done so.  District 5080 prefers to host inbound students who have not graduated from high school, but can accept a limited number who have graduated.

4.         Smoking

            Smoking is not permitted in public buildings and most commercial buildings in District 5080, and most homes are also now “non-smoking”.  Under the circumstances, students hosted by District 5080 are not permitted to smoke while on exchange.

5.         Host Club Responsibilities

            Unless specifically agreed between the parties in advance, each will ensure that host Rotary clubs:

            (a) place students with a minimum of 3 and a maximum of 5 host families;

            (b) appoint a Rotary club counselor for each student;

            (c) enroll students in a school which they must attend full time; and

            (d) provide each student with a monthly allowance equal to approximately US $50.

6.         Insurance

            District 5080 outbound students will be insured under Select Care Risk Management Corp.  This insurance covers all countries, and District 5080 outbound students will not purchase other insurance unless otherwise agreed in advance with the hosting Rotary district.

            All inbound students are required to purchase insurance through District 5080 unless otherwise agreed in advance with the sponsor Rotary district.  Inbound students must pay for their insurance before June 1st for August arrivals.  Where special arrangements are made for students to arrive at times other than August, insurance must be paid for 2 months prior to the arrival date.  Insurance coverage is effective from the date students actually leave their home country.

7.          Dealing with Problems

             In case of serious disciplinary problems concerning an exchange students, both parties agree to immediately contact the student's sponsor District to discuss the problem before terminating the student's exchange.

8.         Inbound Students to District 5080  

            District 5080 requires inbound applications by March 1st for allocation to host clubs.  If applications cannot be provided by March 1st, the front page of each application (or the name, sex, date of birth, and brief description of each student) must be sent by fax before that date.

            Complete applications are required no later than April 1 for students to be accepted by schools in District 5080.  Failure to submit a complete application by that date may result in District 5080 being unable to accept a student.

            District 5080 has a 2-day mandatory orientation camp for inbound students on the second weekend in September.  All inbound students must arrive in the District early enough to attend the Inbound Orientation

9.         District 5080 Outbound Students

District 5080 allocates outbound students to host districts in February.  There is a mandatory orientation for outbound students in mid-May.

10.       District 5080

            The District includes 54 clubs in the states of Washington and Idaho in the US, and in the province of British Columbia in Canada.  Every effort will be made to place inbound students in their country of choice, but this is not always possible - and can not be guaranteed.  Students hosted in both countries share travel and other experiences several times during the exchange year.

            Most District 5080 Rotary clubs are located in smaller towns and cities.  Students suited to this environment, and who are interested in sports and outdoor activities such as skiing, hiking, fishing, etc. will particularly enjoy their year on exchange in District 5080.